The Technical Services Bureau better known as the Records Bureau is comprised of civilian employees who provide clerical support for the Police Department by maintaining all crime and arrest reports. The Police Department utilizes Records Management software that provides electronic storage of crime reports. Police officers use laptop computers in their police units to document information related to a crime, incident or arrest. That data is then downloaded for review by a supervisor before being electronically transferred to the Records Management System. All data is verified and when appropriate. forwarded to Investigation Division personnel or other law enforcement/criminal justice agencies.
Records Bureau personnel also perform quality control on the data collected by the officers. They forward any serialized property, stolen/stored vehicles and missing persons data through to the California Law Enforcement Telecommunications System. This system, CLETS, connects all law enforcement agencies in California electronically and also affords access to the NCIC/National Crime Information Center.
The Records Bureau is responsible for processing requests for crime reports from citizens and other law enforcement/criminal justice agencies. They prepare clearance letters, as well as background checks for military recruiters.
Another aspect of the Records Bureau is the processing of all paperwork on arrested persons. This includes ensuring all documents are present that are needed by the court and the District Attorney. They are also responsible for the timely submission of that paperwork to the court. In addition to their many, varied clerical responsibilities, Records personnel perform Jail Matron duties. This includes searching all female prisoners when they first arrive at the jail and standing by while the booking is completed on that female prisoner.