Chair Spencer called the meeting to order at 6:30 p.m.
Commissioner Quirk led the flag salute.
Present: Kathleen Baier Dalton, Virginia Han, George Miller, Sharon Quirk, Nancy Spencer, Neil Swanson
Absent: Craig Russell
Susan Hunt, Director; Alice Loya, Senior Administrative Analyst; Randy McDaniel, Park Projects Manager
Spencer MOVED to APPROVE the Minutes of the September 8, 2003 regular meeting, and Commissioner Swanson SECONDED the MOTION.
Per Chair Spencer the Minutes stand APPROVED AS WRITTEN.
Park Projects Manager, Randy McDaniel, made a presentation regarding the proposed Cingular Woodcrest Park Telecommunications agreement to the Community Services Commission with a recommendation that the Commission recommend to City Council to enter into a lease agreement for the Woodcrest Park Cingular telecommunications facility. He noted that benefits would include improvements to Woodcrest Park, improved cell service for local residents, and $2400 monthly rent.
Josh Mattijetz, of SBA Network Services, who is representing Cingular Wireless on the project, provided details through a visual presentation for the commissioners. Mr. Mattijetz noted that cell sites such as the proposed project require cabinets with equipment that can communicate with the antennaes. The cabinets will be housed inside new concrete block bleachers, replacing the old bleachers. A new light standard near the bleachers will replace the old light standard, enshrouding the antennaes so that they will not be visible to the casual observer. A concrete pathway from the parking lot to the bleachers will also be built, making the area more accessible for wheelchairs.
Manager McDaniel concluded the presentation, noting that trees will also be planted in the area, providing additional landscape improvements. He also stated that the nearby community and school district were notified although no one was present at the Commission meeting to comment.
The Commissioners asked if the storage space under the new bleachers would be used wholly for Cingular equipment or if there would be storage space for other park users, and what could be done with the old bleachers. They also asked about any impact to the Farmers Market, which is also located at Woodcrest Park, and what kinds of trees would be planted. There were also questions regarding the option period and rent, who would be responsible for taking out the equipment if Cingular chooses to terminate the agreement during the option period, and what the $28,000 yearly revenue would be used for. A question was asked about the purpose of a few temporary buildings near the project.
Using the Woodcrest Park site plan, Manager McDaniel indicated where there would be storage space in the bleachers for City use. He acknowledged that the old bleachers should be put to some use, if possible, which would be determined at a later date. Regarding impact to the Farmers Market, he said the project would be an improvement, will increase access to the Farmers Market, and was not located near the market. As to the exact type of trees to be planted, Manager McDaniel said that that was yet to be determined, but that they would be consistent with what is already in the park, and would serve as screening trees. He also stated that if Cingular chooses to terminate their agreement during the option period, Cingular would be responsible for taking their equipment and infrastructure out at their cost.
Manager McDaniel provided a timeline on the project, with a December 2003 start date for construction and rental income. He further noted the built-in 4% annual rent increase as well as a re-evaluation with a market analysis that will be conducted every five years. The revenue generated would be used for park improvements. Director Hunt concurred, adding that all revenues from leases are restricted for park purposes and improvements although not necessarily for the park from which the revenue came. Regarding the structures near the project, Manager McDaniel stated that one trailer houses Farmers Market equipment while another has electrical equipment.
Commissioner Miller MOTIONED to approve the staff recommendation, and Commissioner Dalton SECONDED the motion.
AYES: Baier Dalton, Han, Miller, Quirk, Spencer, Swanson
The MOTION carried unanimously.
Senior Administrative Analyst Alice Loya made a presentation with a recommendation that the Community Services Commission recommend to the City that it adopt Ordinance 3042, which will amend Ordinance 999 and repeal a portion of Section 4320.4(7)g to allow bicycles in Hillcrest Park .
Analyst Loya noted that Ordinance 999, adopted in 1959, provides for the regulation and enforcement of park use for all parks in Fullerton. It allows bicycle use in all parks except for Hillcrest Park and Amerige Park although the official history as to why bicycles are not allowed is lost. Analyst Loya stated that residents and the Bicycle Users Subcommittee have requested over the years that bicycles be allowed back in Hillcrest Park. She said the Community Services Department does not see any problem with the request, and, thus, recommends that the Commission recommend to City Council that it adopt a new Ordinance 3042 to eliminate the restriction of bicycles in Hillcrest Park.
Commissioners were also curious as to why bicycles were not allowed in Hillcrest Park, noting that it was probably a safety concern, although they felt that Hillcrest would be a great park to ride bicycles.
Commissioner Miller MOTIONED to approve the staff recommendation, and Commissioner Quirk SECONDED the motion.
AYES: Baier Dalton, Han, Miller, Quirk, Spencer, Swanson
The MOTION carried unanimously.
Director Susan Hunt presented the Year End Report for the Community Services Department. She noted that in the Department's budget document, performance measures are included, and the Year End Report is a narrative of how those measures were met as well as program highlights. The Report is a good review of what the Department has accomplished in the last year.
Director Hunt was asked what "duplicated seniors", "duplicated individuals" and "duplicated people" are. She was also asked how Commission agenda recommendations forwarded to City Council are tracked, and, in particular, a recent Commission recommendation for the sublease of property for equestrian use which went to City Council. A question was also asked about the upcoming dedication ceremony at the James Carter Memorial Field in Nicolas Park, as to whether students at Nicolas School would be involved in the ceremonies, and about City involvement. It was also noted that there have been occasions where the restrooms at the Sports Complex were not open during regular operating hours.
Director Hunt explained that "duplicated" stems from human services terminology regarding contracts and accountabilities. When a service is provided, each time you receive a service, for example, lunch or playing pool at the senior center, the individual is counted. It is a good measure of activities, the volume of activity, wear and tear, and staff time. Conversely, "unduplicated" means only one count was made of an individual, for example, a child at one of the playgrounds would only be counted once that day.
Regarding how Commission items are tracked, Director Hunt noted that information on Commission agenda recommendations going to City Council is provided on the Community Services Agenda item, "Report on City Council Agenda Items". City Council agendas with information on upcoming meetings are also available on the City's website, posted outside City Hall and available through the City Clerk's office. Director Hunt also offered to notify the Commission Chair of upcoming Commission items going to City Council. Regarding the equestrian ring, Director Hunt noted that that item was pulled due to a neighbor who felt, incorrectly, that he wasn't properly noticed. The item will be heard at the November 18, 7:30 p.m. Council meeting, and, thus, was not yet listed on the Commission Report on City Council Agenda items.
Director Hunt responded to the query about possible Nicolas School student and City involvement in the baseball field dedication, by noting that while the Department will continue to provide input, the West Fullerton Little League is in charge of the event. She also offered to provide a contact person and number to call. Regarding the restrooms at the Sports Complex, Director Hunt said they should be open during regular operating hours, thanked the Commissioner for the information, and said she would check into the matter.
The Landscape Division Monthly Report for September and October 2003 was received and filed.
The Building and Facilities Division Monthly Reports for September and October 2003 were received and filed.
Besides the prior discussion regarding the tracking of Commission recommendations to City Council and the upcoming Council agenda item on a sublease for equestrian use, there were no questions or comments.
Commissioner Spencer commented on the October Commission meeting, saying she and her fellow Commissioners very much enjoyed the golf course and Hillcrest Park tour, and that the facilities at Hillcrest were beautiful.
Chair Spencer adjourned the meeting at 7:00 p.m.