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Staff Review Committee Meeting Minutes JULY 21, 2005

COUNCIL CONFERENCE ROOM FULLERTON CITY HALL
THURSDAY, 9:00 A.M., JULY 21, 2005

CALL TO ORDER: Vice Chair Mullis called the meeting to order at 9:05 a.m.
COMMITTEE MEMBERS PRESENT: Mullis, Petropulos, Tabatabaee, Thompson, Villagaracia (for Voronel)
COMMITTEE MEMBERS ABSENT: Rosen, Voronel,
STAFF MEMBERS PRESENT: Bunim, Sowers, and Norton

APPROVAL OF MINUTES:

Minutes of June 16, 2005 and July 7, 2005 were approved as written.

INTRODUCTIONS - COMMITTEE AND STAFF MEMBERS:

ACTION ITEMS:

The Committee discussed the items out of order with Item No. 2 first.

PRJ05-00471 - ZON05-00057. APPLICANT: SONIA SEARS; PROPERTY OWNER: FULLERTON IMPERIAL. A request to operate an after-school tutoring facility within an existing office building on property located at 385 E. Imperial Highway (43 feet north of Imperial Highway, between Bonita Place and Palm Street) (C-M zone) (Categorically exempt under Section 15301 of CEQA Guidelines) (HSO).

Sonia Sears and Shannon Lewis were present to discuss the proposal.

Assistant Planner Sowers reviewed the request. The tutoring center would operate after school, all day during the summer and are proposing to tutor 30 students an hour. There would be 14 staff. The site as a whole has 318 parking spaces. The uses in the center now require 277 spaces for parking for those uses calculated using parking ratios. Parking for this use as well as a dance studio is calculated as part of the Minor Site Plan. Based on these calculations, there are a sufficient number of parking spaces. Staff recommends approval with a standard plan check condition.

Vice Chair Mullis asked if the offices are existing. Shannon Lewis advised that the restroom is the only room that has not been added. Committee Member Tabatabaee said since there is only one unisex bathroom there would need to be access to another one. Ms. Lewis explained that they do have access to an ADA bathroom. Staff asked if space "D" would be classrooms as specified on the plans. Ms. Lewis said the area would be divided by moveable walls. They propose to tutor K-high school, hours of operation during the summer 10-6 Mon.-Thurs.; Sat. 10-2; during the school year Mon.-Tue. 2-8; and Sat. 10-2.

Fire may require a standard fire alarm system as determined in the plan check process and exiting will also be renewed at that time and may require modification. Assistant Planner Sowers advised the applicant that any significant modification to the hours of operation, number of students/staff would require another review by the Committee to ensure that there would be adequate parking. The applicant was also advised that the Credit Union has an auto show twice a year in the parking area. There may be some conflict with the Saturday sessions. The applicant was informed that they are to receive advance notice. There was a motion to approve the plans in concept.

MOTION made, SECONDED, and CARRIED unanimously by those present to APPROVE in concept PRJ05-00471 - ZON04-00057 subject to the following conditions. (Resolution No. 421).
1. Final building plans shall comply with Building Code setback requirements prior to issuance of permits. That all corrections generated through the plan check and inspection processes are incorporated by reference as conditions of approval and would include any requirements generated by the Engineering, Building and Fire.
There is a 10-day appeal period where any action by this committee can be appealed to the Planning Commission and ultimately to the City Council.

PRJ05-00472 - ZON05-00058. APPLICANT: NEXTEL COMMUNICATIONS; PROPERTY OWNER: FULLERTON DODGE, INC. A request to approve placement of a light-pole-mounted, wireless communications array, and a related ground-level equipment enclosure, on property located at 1110 W. Orangethorpe Avenue (bounded by Orangethorpe, Woodcrest and Citrus Avenues) (C-H zone) (Categorically exempt under Section 15301 of CEQA Guidelines) (RBU).

Michael Collier representing Nextel Communications was present for the meeting.

Planning Intern Bunim presented the request. The applicant is proposing a 40-foot cell tower that would be located at the rear of the property. The area is residential along both sides of Citrus and Woodcrest. The monopole does not meet the City's height or setback requirements.

Eric Villagracia, Engineering noted that applicant would be required to repair uplifted sidewalk on Woodcrest Avenue due to overgrown trees, and to verify with the Maintenance Department if existing trees need to be removed and replaced. Vice Chair Mullis said her concerns are with the design, the pole is too bulky and too close to a residential area to be lighted. Some options to consider would be a flag pole or a palm, and possibly relocating to meet height and setback requirements. The razor wire on the existing fence should be eliminated and replaced with a less intrusive type of wire.

Michael Collier stated that he has a better understanding of the height and setback requirements now but is concerned about the cost of public improvements. Vice Chair Mullis explained that the amount of public improvements required for any project cannot exceed 10% of the cost of the project improvements. During the plan check process, Engineering will work with the applicant to makes sure the public improvements are not excessive.

Committee Members recommended that the proposal be continued.

MOTION made, SECONDED, and CARRIED unanimously by those present to CONTINUE PRJ05-00472 - ZON05-00058 to a date unspecified.

PRJ05-00485 - ZON05-00062. APPLICANT AND PROPERTY OWNER: RICHARD M. REMIJIO. A request for a 20% reduction in the rear-yard setback from 15 feet to 12 feet by constructing a new family room on property located at 4285 W. Porter Avenue (northeast corner of Porter Avenue and Hastings Avenue) (R-1-6 zone) (Categorically exempt under Section 15301 of CEQA Guidelines) (RBU).

Applicant Richard Remijio was present to discuss the request.

Planning Intern Bunim presented the project. The Committee had no issues with the proposal and recommended the standard condition.

MOTION made, SECONDED, and CARRIED unanimously by those present to APPROVE in concept PRJ05-00485 - ZON05-00062 subject to the following conditions. (Resolution No. 422).
  • Final building plans shall comply with Building Code setback requirements prior to issuance of permits. That all corrections generated through the plan check and inspection processes are incorporated by reference as conditions of approval and would include any requirements generated by the Engineering, Building and Fire.

  • All premise identification shall meet the requirements of Fullerton Fire Department Standard #7.
There is a 10-day appeal period where any action by this committee can be appealed to the Planning Commission and ultimately to the City Council.

PRJ05-00476 - ZON05-00060. APPLICANT: CINGULAR WIRELESS; PROPERTY OWNER: HILL MANAGEMENT SERVICES. A request for a 48-foot tall stealth (palm tree) wireless communication monopole antenna, on property located at 1930 Placentia Avenue (northeast corner of Placentia Avenue and Yorba Linda Boulevard) (C-2 zone) (Categorically exempt under Section 15303 of CEQA Guidelines) (RBU).

William Bennett with Bectel Telecon representing Cingular Wireless was present.

Planning Intern Bunim presented the request. The applicant is proposing a 48-foot tall monopole that would be located at the rear of the parking lot. Staff has received no calls from residents opposing the proposal although the monopole can be plainly seen by residents.

Vice Chair Mullis voiced concern with the height, and its stand alone appearance. She asked Mr. Bennett if the monopole needs to be within the enclosure area, or if it could be relocated to the edge of the enclosure, and would he be opposed to providing a landscaped area. Mr. Bennett said for security purposes he prefers that the pole and equipment be within a compound, but he would not object to landscaping the area. Vice Chair Mullis said the proposed palm tree design would be acceptable as long as it is clustered along with other palm trees.

Assistant Engineer Villagaracia stated that several street trees were missing along Palm; there are two driveways on Palm that are not ADA compliant and the concrete pad around the power pole needs to be repaired.

MOTION made, SECONDED and CARRIED by those present to APPROVE PRJ05-00476 - ZON05-00060 as conditioned below (Resolution No. 423).
  1. Improvements to two driveways based on the cost of the project to meet City standards for ADA compliance.

  2. Plant two new trees in the two existing empty tree wells similar in species as those on Palm Street. Verify species with landscape architect prior to installation.

  3. Repair damage to concrete pad for an existing power pole on Palm Street.

  4. Prior to issuing Building Permits show existing water lines domestic and or fire under the new site, and the construction plan to relocate water service lines around the new cell installation.

  5. All premise identification shall meet the requirements of Fullerton Fire Department Standard #7.

  6. Provide a hand fire extinguisher (2A-10BC inside installation).

  7. A Knox key box shall be provided to meet Fullerton Fire Department Standard #24.

  8. A Hazardous Material Disclosure must be completed for battery operated generator.

  9. Incorporate two live palm trees of similar species and height to those on Palm Drive, and design to include the exterior material and finish to resemble a real palm tree.

  10. That the conditions of approval be met for Wireless Telecommunication Facilities as specified below.
Place the following notes on submitted plans:
  1. Public Safety - (CINGULAR) recognizes that the frequencies used by the cellular facility located at (1930 Placentia Avenue), Fullerton is extremely close to the frequencies used by the City of Fullerton for Public Safety. This proximity will require extraordinary "comprehensive advanced planning and frequency coordination" engineering measures to prevent interference, especially in the choice of frequencies and radio ancillary hardware. This is encouraged in the "Best Practices Guide" published by the Association of Public-Safety Communications Officials-International, Inc. (APCO), and as endorsed by the Federal Communications Commission (FCC). Prior to the issuance of any permits to install the facility, (CINGULAR) shall meet in good faith to coordinate the use of frequencies and equipment with the Communications Division of the Orange County Sheriff-Coroner Department to minimize, to the greatest extent possible, any interference with the Public Safety 800 MHz Countywide Coordinated Communications System (CCCS). Similar consideration shall be given to any other existing or proposed wireless communications facility that may be located on the subject property.

  2. 800 MHz Radio Frequency - At all times, (CINGULAR) shall not prevent the City of Fullerton from having adequate spectrum capacity on City's 800 MHz radio frequency.

  3. Post-Installation Test - Before activating its facility, (CINGULAR) will submit to a post-installation test to confirm that "advanced planning and frequency coordination" of the facility does was successful in not interfering with the City of Fullerton Public Safety radio equipment. This test will be conducted by the Communications Division of the Orange County Sheriff-Coroner's Department or a Division-approved contractor at the expense of (CINGULAR). This post installation testing process shall be repeated for every proposed frequency addition and/or change to confirm the intent of the "frequency planning" process has been met.

  4. 24-Hour Phone Number - (CINGULAR) shall provide a 24-hour phone number to which interference problems may be reported. This condition will also apply to all existing (CINGULAR) facilities in the City of Fullerton.

  5. Single Point of Contact - (CINGULAR) will provide a "single point of contact" in its Engineering and Maintenance Departments to insure continuity on all interference issues. The name, telephone number, fax number and e-mail address of that person shall be provided to City's designated representative upon activation of the facility.

  6. Lessees or Other Users - (CINGULAR) shall insure that lessee or other user(s) shall comply with the terms and conditions of this permit, and shall be responsible for the failure of any lessee or other users under the control of (CINGULAR) to comply.

There is a 10-day appeal period where any action by this Committee can be appealed to the Planning Commission and ultimately to the City Council. The request may be approved subject to conditions. Minutes of the hearing and a Resolution will be prepared.

ADJOURNED AT 10:30 A.M. AS STAFF SITE PLAN REVIEW COMMITTEE:

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