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Staff Review Committee Meeting Minutes March 4, 2004

COUNCIL CONFERENCE ROOM FULLERTON CITY HALL
THURSDAY, 9:00 A.M., MARCH 4, 2004

CALL TO ORDER:Acting Chairperson Mullis called the meeting to order at 9:05 a.m.
COMMITTEE MEMBERS PRESENT:Becerra, Tabatabaee, Thompson, Wallin
COMMITTEE MEMBERS ABSENT:Rosen
STAFF MEMBERS PRESENT:Kusch, Mizokami, Sowers, Norton
OTHERS PRESENT:

APPROVAL OF MINUTES:

February 5, 2004 approved as written
February 19, 2004 approved as written

INTRODUCTIONS - COMMITTEE AND STAFF MEMBERS:

ACTION ITEMS:

PRJ04-00106 - ZON04-00016 - APPLICANT: KENNY ZWICK AND PROPERTY OWNER: RUBEN T. MELAMED.

A request to construct a new 45-foot tall monopole (commercial telecommunications tower) with 12-panel antennas and equipment located at the base, on property located at 1805 West Orangethorpe Avenue (northwest corner of Orangethorpe Avenue and Brookhurst Road) (C-1 zone) (Categorically exempt under Section 15301 of CEQA Guidelines). (Continued from February 19, 2004) (AK)

Present was Kenny Zwick, of Delta Groups Engineering, representing Sprint.

Assistant Planner Kusch stated that Mr. Zwick has submitted revised plans that reflect the Committee's comments from the February 19th meeting. The Committee was concerned with the proximity and potential conflict of the proposed fenced leased area in relationship to the exiting of the building. The applicant has provided a photographic simulation showing a 20-foot distance between the lease area and the exit of the building. The plans also show the elimination of the 3-arm array from the previous monopole, replacing it with a slim line design. The Planning Staff supports the revised plan with conditions.

Committee Member Wallin asked if the Police Department had any concerns about the hidden area behind the building as a result of the fenced lease area. Committee Member Becerra said he did not have any issues. Police units routinely check the back area each night and would find anyone that may be hiding there.

The Committee had no further issues and moved to approve.

MOTION made SECONDED, and CARRIED by all members present, to APPROVE PRJ04-00106 - ZON04-00016 (Resolution No. 357) subject to the following conditions:

  1. The antenna shall be painted to match the pole.
  2. The fencing surrounding the equipment lease area shall be open without slates.
  3. A Knox key box shall be provided at the equipment enclosure to meet FFD Standard #24.
  4. A list of hazardous materials shall be provided.
  5. If there were a water meter within the 15-foot fenced off area, it would need to be relocated.
  6. The following standard conditions for cell sites shall apply.

Place the following notes on submitted plans:

  1. Public Safety - (Sprint) recognizes that the frequencies used by the cellular facility located at (1805 West Orangethorpe Avenue), Fullerton are extremely close to the frequencies used by the City of Fullerton for Public Safety. This proximity will require extraordinary "comprehensive advanced planning and frequency coordination" engineering measures to prevent interference, especially in the choice of frequencies and radio ancillary hardware. This is encouraged in the "Best Practices Guide" published by the Association of Public-Safety Communications Officials-International, Inc. (APCO), and as endorsed by the Federal Communications Commission (FCC). Prior to the issuance of any permits to install the facility, (Sprint) shall meet in good faith to coordinate the use of frequencies and equipment with the Communications Division of the Orange County Sheriff-Coroner Department to minimize, to the greatest extent possible, any interference with the Public Safety 800 MHz Countywide Coordinated Communications System (CCCS). Similar consideration shall be given to any other existing or proposed wireless communications facility that may be located on the subject property.
  2. 800 MHz Radio Frequency - At all times, (Sprint) shall not prevent the City of Fullerton from having adequate spectrum capacity on City's 800 MHz radio frequency.
  3. Post-Installation Test - Before activating its facility, (Sprint) will submit to a post-installation test to confirm that "advanced planning and frequency coordination" of the facility does was successful in not interfering with the City of Fullerton Public Safety radio equipment. This test will be conducted by the Communications Division of the Orange County Sheriff-Coroner's Department or a Division-approved contractor at the expense of (Sprint). This post installation testing process shall be repeated for every proposed frequency addition and/or change to confirm the intent of the "frequency planning" process has been met.
  4. 24-Hour Phone Number - (Sprint) shall provide a 24-hour phone number to which interference problems may be reported. This condition will also apply to all existing (Sprint) facilities in the City of Fullerton.
  5. Single Point of Contact - (Sprint) will provide a "single point of contact" in its Engineering and Maintenance Departments to insure continuity on all interference issues. The name, telephone number, fax number and e-mail address of that person shall be provided to City's designated representative upon activation of the facility.
  6. Lessees or Other Users - (Sprint) shall insure that lessee or other user(s) shall comply with the terms and conditions of this permit, and shall be responsible for the failure of any lessee or other users under the control of (Sprint) to comply.

There is a 10-day appeal period where any action by this Committee can be appealed to the Planning Commission and ultimately to the City Council. The request may be approved subject to conditions. Minutes of the hearing and a Resolution will be prepared.

PRJ04-00129 - ZON04-00018. APPLICANT: GALKOS CONSTRUCTION; PROPERTY OWNER: ROBERT A. DRISSEN.

A request for a 20% reduction in the required rear yard setback from 15'-0" to 12'-0" on property located at 1720 West Houston Avenue (south side of the Houston Avenue/Locust Drive intersection) (R-1.7.2 zone) (Categorically exempt under Section 15305 of CEQA Guidelines) (AK)

Present was Robert A. Drissen, property owner.

Assistant Planner Kusch presented the request. This property backs up to the 91 Freeway. The applicant is requesting a 20% reduction in the rear yard setback from 15 to 12 feet to build a new enclosed patio. Aerial photographs were displayed of the property. The adjacent residence to the west has less than the required 15-foot rear yard setback. Given that the property backs up to the freeway, there are no concerns from property owners behind the property. The Planning Staff is supportive of the request.

Mr. Drissen explained that he tore down an existing patio cover and proposes to replace it. The patio would be enclosed with dual glaze 8" tempered glass in order to cut down on the noise from the freeway.

The Committee moved to approve.

MOTION made SECONDED, and CARRIED by all members present, to APPROVE PRJ04-00129 - ZON04-00018 (Resolution No. 358) subject to the following conditions:

  1. Address numbers must meet Fullerton Fire Department Standard #7 requirements.
  2. That all corrections generated through the plan check and inspection processes are incorporated by reference as conditions of approval and would include any requirements generated by the Engineering, Building and Fire.

There is a 10-day appeal period where any action by this Committee can be appealed to the Planning Commission and ultimately to the City Council. The request may be approved subject to conditions. Minutes of the hearing and a Resolution will be prepared.

PRJ04-00109 - ZON04-00017. APPLICANT: KWANGHEE KIM; PROPERTY OWNER: BRUCE SELDON.

A request to operate a music tutorial school on property located on 1943 Sunnycrest Drive (northwest corner of Sunnycrest Drive and Laguna Road) (C-2 zone) (Categorically exempt under Section 15301 of CEQA Guidelines) (SM)

Present were Kwanghee Kim, applicant, and Soohyun Kim.

Planning Intern Mizokami presented the request. The applicant is proposing to operate a music tutorial school. The school has actually been operating for more than a year without the benefit of a Minor Site Plan Review. The school conducts piano lessons on a one-on-one basis. There are four instructors giving lessons at any given time, and the maximum number of people would be eight. The hours of operation are from 12-8 p.m. Mon.-Sat. The floor plan of the tenant space includes eight rooms and one bathroom. In terms of parking, the school would need approximately five to six parking spaces. Based on the parking requirements for the center; there is a surplus of 38 parking spaces based on the current tenant uses and parking standards. The Planning Staff supports the project with the standard plan check condition.

Committee Member Tabatabaee was concerned with the number of exits and bathrooms shown on the plans. Based on the square footage of the building, two exits are required and the Disability Act requires two bathrooms. Ms. Kim said that there is a second exit through the hallway to the courtyard that was not included on the plans. Committee Member Tabatabaee stated that a Letter of Agreement could be submitted from another tenant allowing the school use of their bathroom facilities in place of constructing a second bathroom, provided their hours of operations are the same as the tutorial school.

The Committee moved to approve.

MOTION made SECONDED, and CARRIED by all members present, to APPROVE PRJ04-00109 - ZON04-00017 (Resolution No. 359) subject to the following conditions:

  1. Must apply for a Change of Occupancy inspection and an investigation permit.
  2. A revised plan must be submitted that accurately represents the floor plan for the building.
  3. Two exits must be reflected on the plans.
  4. Must show proof of a second bathroom. Submit a Letter of Agreement signed by a tenant giving the school permission to use their bathroom facility during same business operating hours.
  5. That all corrections generated through the plan check and inspection processes are incorporated by reference as conditions of approval and would include any requirements generated by the Engineering, Building and Fire.
  6. Provide an approved Knox key box to meet Fullerton Fire Department Standard #24.
  7. Address numbers must be clearly visible and meet Fullerton Fire Department Standard #7 requirements.

There is a 10-day appeal period where any action by this Committee can be appealed to the Planning Commission and ultimately to the City Council. The request may be approved subject to conditions. Minutes of the hearing and a Resolution will be prepared.

PRJ04-00160 - ZON04-00020. APPLICANT: EDUCATE, INC.; PROPERTY OWNER: ANATON ASSOCIATES.

A request to operate a K-12 tutoring business within a 3,625-square-foot tenant space within an existing commercial shopping center (Metro Center) on property located at 1531 South Harbor Boulevard (southwest corner of Harbor Boulevard and Orangethorpe Avenue) (C-2 zone) (Categorically exempt under Section 15301 of CEQA Guidelines) (AK)

Present were Pat Richards, Stephanie Thomas, and Cari Sriefo.

Assistant Planner Kusch presented the request. The applicant is proposing to operate a K-12 tutoring business. In terms of parking availability there are 22 surplus spaces. City staff compared aerial photographs from 2001 and 2003 that showed an underutilization of the parking area. Parents would be dropping their children off and picking them up after the tutorial session. A two-hour assessment test would be given on the first visit, and thereafter the student would expect to be tutored for one hour. Staff invited the applicant to describe the process for the Committee.

Mr. Richards stated that after the initial assessment, a plan and an appointment schedule is put together for each individual student. Tutors work with students on a one-on-one or a two-on-one basis. Occasionally the school offers a two-week class for students who wish to study for the SAT test. The maximum number of people including instructors, at any given time, would be approximately 40-45. Committee Member Tabatabaee advised Mr. Richards that a minimum of two restroom facilities would be required. Mr. Richards stated that there are two existing restrooms and one more is being added.

Committee Member Thompson said that the Fire Department would require an alarm. Committee Member Tabatabaee also mentioned that the plans were drawn up by a Texas architect and would need to be sealed by a California registry. Committee Member Wallin stated that during the plan check process Water Engineering would check to see whether the water meter and back flow device should be upgraded.

Assistant Planner Kusch asked the applicant about students loitering. Mr. Richards said that It is a school policy that the students remain inside the building while waiting for their parents.

The committee made a motion to approve.

MOTION made SECONDED, and CARRIED by all members present, to APPROVE PRJ04-00160 - ZON04-00020 (Resolution No. 360) subject to the following conditions:

  1. Submit plans for permit and change of occupancy inspection.
  2. That all corrections generated through the plan check and inspection processes are incorporated by reference as conditions of approval and would include any requirements generated by the Engineering, Building and Fire.
  3. Plans must be sealed by a California registry.
  4. Submit a site plan showing handicapped parking and path of travel.
  5. Provide an approved Knox key box to meet Fullerton Fire Department Standard #24.
  6. Fire sprinkler system must be installed by a California licensed contractor.
  7. An approved CSFM listed fire alarm shall be provided.
  8. Address numbers must be visible and meet Fullerton Fire Department Standard #7 requirements.
  9. Any change in signage would need to adhere to the Center's Sign Program.

There is a 10-day appeal period where any action by this Committee can be appealed to the Planning Commission and ultimately to the City Council. The request may be approved subject to conditions. Minutes of the hearing and a Resolution will be prepared.

PRJ04-00143 - ZON04-00019. APPLICANT: CIE N. FRANZIA; PROPERTY OWNER: COCO PALMS.

A request to install vehicular security gates in a residential condominium complex on property located at 1800 East Commonwealth Avenue (southeast corner of Commonwealth and Acacia Avenues) (R-3 zone) (Categorically exempt under Section 15301 of CEQA Guidelines) (HS).

Present were Steve Staples, Martin Skocz, Cie Franzia.

Assistant Planner Sowers presented the request. The Coco Palms project was originally approved in 1962 with 112 units; 179 residential parking spaces and, 18 guest spaces accessible from Commonwealth Avenue. Currently the site plan shows 229 spaces, garages and carports. The applicant proposes to dedicate 16 spaces accessible from Commonwealth to serve as guest spaces with a 6-foot high security system to surround the project to include four vehicular and six pedestrian gates. The three vehicular gates on Acacia and Commonwealth are proposed to be sliding gates and the gate off of Walnut would be a swinging gate. All of the pedestrian gates would have card readers. Three gates would have telephones for visitor use. Photos were presented.

Planning Staff asked the applicant about the 16 resident parking spaces that are marked on the plans as guest parking. Currently these spaces are not guest parking, and Staff asked if the spaces would be dedicated to guest use. Ms. Franzia stated that the spaces would be dedicated as guest space. Staff noticed that cars were parking along Commonwealth and Acacia and asked if those cars were Coco Palms guests not using the currently identified guest spaces. Mr. Staples stated that some visitors do park on the street because visitor parking is limited. Once more visitor parking is available; more readily accessible, and is internal to the project it would no longer be necessary for visitors to park on the street. Mr. Staples added that he would like to red curb that entire area along Commonwealth Avenue because it is difficult to see traffic approaching from the east.

Staff asked the applicant to clarify the direction of the slide on Gate "A" on the north side of the property. Mr. Staples said the gate would slide behind the garages and not into the parking area.

Committee Member Wallin said he could not support the access gates on Commonwealth and Acacia. There is not enough room for delivery trucks or cars to turn around without having to back out into traffic. Committee Member Wallin said that moving the parking spaces, and relocating the gate and driveway could solve the problem by providing access through the site outside of the gates. Committee Member Tabatabaee advised the applicant that all of the pedestrian gates must be equipped with panic hardware, a Knox key box, and layout must comply with disabled access. Ms. Franzia asked if the gates could be higher than 6 feet to deter people from climbing over the fence and entering the complex. Committee Member Mullis said that Code limits the height to 6 feet and suggested landscaping in front of the fence. Committee Member Thompson suggested that it would be helpful for the applicant to work with a licensed architect on the gate system. The security gates should be equipped with key overrides, exit loops, and remote controls for access by Police and Fire. An exit system analysis should be prepared to determine what type of gate; if they are electric or remote, and that it meets Fire regulations. The plans must show that the northeast side of the building is within a distance of 150 feet from the closest public fire hydrant on the public street.

Committee Member Wallin recommended that the project be continued until the applicant can come up with an acceptable plan that addresses the committee's comments.

The Committee made a motion to continue.

MOTION made SECONDED, and CARRIED by all members present, to CONTINUE PRJ04-00143 - ZON04-00019 to a date uncertain.

ADJOURNED AT 10:30 A.M. AS STAFF SITE PLAN REVIEW COMMITTEE:

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