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Staff Review Committee Meeting Minutes September 18, 2003

Staff Review Committee Meeting Minutes September 18, 2003

THURSDAY, 9:00 A.M., SEPTEMBER 18, 2003

CALL TO ORDER:Chair Rosen called the meeting to order at 9:05 a.m.
COMMITTEE MEMBERS PRESENT:Tabatabaee, Mullis, Thompson
STAFF MEMBERS PRESENT:Eastman, Mizokami, Sowers, and Norton


September 4, 2003 approved as written. (One abstention)



PRJ03-00578 - ZON03-00054. APPLICANT AND PROPERTY OWNER: SUNCLIPSE, INC. A request for a 966-kilowatt cogeneration project at an existing industrial facility on property located at 1901 East Rosslynn Avenue (1200 feet west of Acacia Avenue and 500 feet north of Kimberly Avenue) (M-P zone) (Categorically exempt under Section 15329 of CEQA Guidelines)

Present representing Amcor Sunclipse, Inc. were Bob Dunford, Plant Manager, Emilio Asence, Project Manager, and Darryl Franklin, Engineer.

Assistant Planner Sowers stated that this property is unique because the cogeneration unit and the manufacturing building are located on two separate parcels. Both of the units are owned and currently used by Sunclipse, Inc. In order to feed the manufacturing building, the output unit must cross over to the second parcel. The applicant has learned that a water line runs somewhere between the two parcels, and has been in contact with Engineering to learn the exact location of the water line, and what restrictions may apply if the line is crossed. One of the reasons for review is to join the parcels together.

The unit, including the exhaust, would be approximately 12-feet-high. The applicant is proposing an 8-foot-high chain link fence around a portion of the equipment. The facility will be slightly hidden from Rosslynn Avenue by existing landscaping. The applicant has received a permit to construct from SCAQMD. (A copy is on file). Mr. Asence stated that there were no special conditions because the facility is below the maximum emission per year.

Chairman Rosen asked if staff recommends any special conditions. Assistant Planner Sowers said that the parcels should be tied together to prevent the property from being subdivided in the event the property is sold, and to resolve the issue of crossing property lines. Committee Member Tabatabaee advised that the Building Code does not allow buildings and utilities to cross property, and asked the applicant if he would be opposed to a Lot Line Adjustment. The applicant asked about the process.

Chairman Rosen stated that a Lot Line Adjustment is an administrative process, where a document is filed and recorded with the County of Orange that would legally move the lot line so that the cogeneration equipment and the building supplied are on the same parcel. Assistant Planner Sowers stated that her only concern with a Lot Line Adjustment was adequate parking for the second parcel. Chairman Rosen said that the parking would not be an issue, as the lot line would be moved to surround the cogeneration equipment only.

MOTION made SECONDED, and CARRIED by all members present, to APPROVE PRJ03-00578- ZON03-00054 (Resolution No. 339) subject to the following condition(s).

  1. A Lot Line Adjustment would be required to move the lot line of Parcel 033-270-31 to include the cogeneration equipment.

  2. The existing water system must be upgraded to meet the present standards of Water Engineering and the necessary bonding must be provided.

  3. That all corrections generated through the plan check and inspection processes are incorporated by reference as conditions of approval and would include any requirements generated by the Engineering, Building and Fire.

Chairman Rosen advised the applicant that there is a 10-day appeal period where any action by this Committee can be appealed to the Planning Commission and ultimately to the City Council. The request may be approved subject to conditions. Minutes of the hearing and a Resolution will be prepared.

SPECIAL EVENT. APPLICANT AND PROPERTY OWNER: SAINT MARY'S SCHOOL. An annual school festival including rides, games, entertainment, food and alcohol, to be held from 12:00 p.m. to 10:00 p.m. on October 17, 18, and 19, 2003. It will be located in the Church's parking lot at 400 W. Commonwealth Avenue (between approximately 414 and 499 feet east of the Richman Avenue centerline, with overflow to the Senior Center property). This event was reviewed at a special Redevelopment meeting on August 12, 2003, at which time Community Services and Police approved the proposal with conditions. (Zoned C-2 and P-L) (Categorically exempt under Section 15304 of CEQA Guidelines).

Present were Dave Rivers, School Board Committee Consultant for St Mary's Church, and Lori Jean, in charge of fund raising events for the Parent Guild.

Associate Planner Eastman presented the request stating that a neighboring property owner raised several issues at the last meeting. The main issue was parking. No church representative was present, at the previous meeting; therefore, the item was continued to allow time for the property owner and the church to meet and discuss ways to resolve issues, and to allow the church to have a representative address the Staff Review Committee. The meeting between the property owner and the church will take place today to finalize a plan that would address Ms. Plummer's concerns. Staff has worked out most of the City's concerns. Police requires that two uniformed police officers be assigned to cover the event; Fire has requested a 24-foot fire lane, Building has reviewed for handicapped requirements.

In an effort to address overflow parking, Planning would ask the church to provide three staff people; one at each driveway entrance to direct cars to established parking lots. In addition, any flyers/notifications should specify where the parking areas are, and provide a temporary sign saying "no carnival parking."

The church said they would have staff present to address the overflow parking and direct traffic. There will be a "tow-a-way" sign and possibly two cones with a tape barrier at the driveways, and a flyer or a banner to show the direction of approved parking areas. A notice will also be sent to parents. Mr. Rivers said he has obtained the hours of operation of Ms. Plummer's tenants so that no business would be lost due to the event. To address the trash issue, the church will have two clean-up crews to pick up trash after the event in the evening, and again in the morning to make sure no trash is left. Photographs will be taken before and after the event. The church will do everything it can to accommodate and be good neighbors.

Associate Planner Eastman asked if the property is adequately posted for towing. Mr. Rivers said he did not believe it was. Mr. Eastman suggested he talk with Traffic at the Police Department to get the proper code sections for posting. Mr. Rivers stated that there are two church members who are police officers that would take care of the signs. Staff marked up the plan to clarify such areas as the restrooms, fire access, and the 20-foot-wide clearance at the entrance. A copy of the signed agreement between the church and the property owner should be submitted to staff.

MOTION made and SECONDED, and CARRIED by all members present to APPROVE the Special Event Resolution No. 340 as conditioned:

  1. Provide verification that an agreement has been reached between the church and the adjacent property owner (Ms. Plummer).

  2. That there be a person at all three of the driveway entrances to the adjacent property to direct traffic.

  3. Tow-a-way signs shall be posted.

  4. Provide signs and flyers showing alternative parking.

PRJ03-00569 - ZON03-00051. APPLICANT AND PROPERTY OWNER: ROBERT ERNST. To consider a request for a kickboxing training facility as part of a minor tenant improvement on property located at 720 North Harbor Boulevard (southeast corner of Harbor Boulevard and Union Avenue) (C-3 zone) (Categorically exempt under Section 15322 and 15301 of CEQA Guidelines).

Stuart Beitfiss with L.A. Boxing was present.

Planning Intern Mizokami advised that the applicant is proposing to make minor improvements to an existing floor plan. Those improvements would consist of demolishing two existing walls, and bring the restrooms into compliance with handicapped requirements. The open portion of the floor plan will include a boxing ring, punching bag, and free weight areas, a changing room, restrooms, and an office. The parking requirement will be determined by this site plan. The location currently has 16 paved and striped parking spaces available. The applicant is proposing to put up a new sign on the front of the building, and change the sign copy of the existing sign structure.

Mr. Beitfiss said there is a facility in Costa Mesa and one in Aliso Viejo. Committee Member Mullis asked which city would be comparable to Fullerton in terms of size, and what are the peak hours of operation. Mr. Beitfiss said Aliso Viejo would be closer to the size of Fullerton. The hours of operation are from 5:30-8:00 p.m. and from 6:30-7:30 a.m. The number of people who use the facility is about 12-13.

Committee Member Tabatabaee inquired whether there would be any special events. Mr. Beitfiss said he has amateur night twice a year on a Sat. evening beginning around 7:30-8:00 p.m., where approximately 50-60 people attend. Valet parking is provided. Chairman Rosen said staff should be noticed when a special event occurs so that Fire and Police can be aware of extra activity in that area, and parking arrangements such as valet or an arrangement with other tenants for parking.

Committee Member Tabatabaee said that the type of occupancy is changing from retail to assembly use. The building will need to be inspected to see if existing doors and handicapped areas are in compliance with today's Code and if there are any handicapped issues. More detail plans should be submitted showing shower/restrooms. Committee Member Mullis suggested the applicant request inspection fairly quickly given the expected move in date. The handicapped access may need to be relocated.

MOTION made SECONDED, and CARRIED by all members present to APPROVE PRJ03-00569 - ZON03-00051 Resolution No. 341 as conditioned:

  1. The applicant shall obtain a Change of Occupancy permit from the Building Division.

  2. A detailed floor plan prepared by a licensed architect shall be submitted for approval by the Director of Development Services.

  3. A "Parking Management Plan" shall be submitted to Staff prior to holding a special event.

  4. Fire requires a dual-key Knox box for access and a fire alarm if occupancy load is greater than 300.

  5. Final building plans shall comply with ADA and Building Code requirements prior to issuance of permits.

Chairman Rosen advised the applicant that there is a 10-day appeal period where any action by this Committee can be appealed to the Planning Commission and ultimately to the City Council. The request may be approved subject to conditions. Minutes of the hearing and a Resolution will be prepared.

PRJ03-00570 - ZON03-00052. APPLICANT AND PROPERTY OWNER: GLEN SCHNABLEGGER. A request to add outdoor lighting to a sports court in property located at 2040 Skyline Drive (south side of Skyline Drive, approximately 125 feet west of the centerline of Linda Vista Circle) (R-1-20 zone) (Categorically exempt under Section 15303 of CEQA Guidelines)

Those present were:

Darryl Franklin, Amcon Engineering
Jerry Cleveland, Contractor, 2040 Skyline Dr.
Deborah Herd, 2020 Skyline Dr.
Glen Schnablegger, 2040 Skyline Dr.
Cristine Rodriguez, 2040 Skyline Dr.
Nick Thanos 2021 Skyline Dr.

Planning Intern Mizokami stated that this request is for outdoor lighting for a sports court. There would be two poles with flood light fixtures proposed for the center of the court between the north and south sides. They will stand 17-1/2-feet tall, illuminate downward at a 45-degree angle with a lamp wattage of 1500 watts. Lighting specifications have been submitted. Staff has received a call of concern from the property owner adjacent to the court regarding the impacts of the lights and amount of glare.

Mr. Cleveland, contractor for the project, stated that shielding is available to deflect the lights. The light would not be very bright.

Committee Member Mullis said she could not tell from the drawing whether a shield on this style light would work. Mr. Cleveland answered that the shields can be adjusted to direct the light onto the court.

Mr. Schnablegger said the court would be used for tennis but for basketball and badminton as well.

Committee Member Mullis asked how late the court would be used, and will it be used for entertaining? Mr. Schnablegger replied the court would basically be used only by his children, and the lights are mainly for winter use when it starts getting dark earlier. As part of the landscape plan, trees will be planted and as they mature they will block out some of the light. The court will also be screened. Committee Member Mullis thought that 6:00 p.m. was too early to have to halt court use and would prefer to not limit the hours of use. There is a grade difference that may be a potential problem with lighting.

Opened for Public Comment

The concerns of those present were hours of use, noise and the bright lights.

Closed for Public Comment

MOTION made SECONDED, and CARRIED by all members present to APPROVE PRJ03-00570 - ZON03-00052 Resolution No. 342 as conditioned:

  1. The light fixtures with shields should be tested before a final permit is issued to make sure there are no significant impacts.

  2. If staff receives verifiable complaints arising from the use of the sports court and lighting systems, this committee would revisit the project and attach additional conditions if necessary.

  3. Apply for a permit for foundation of lighting fixtures.

Chairman Rosen advised the applicant that there is a 10-day appeal period where any action by this Committee can be appealed to the Planning Commission and ultimately to the City Council. The request may be approved subject to conditions. Minutes of the hearing and a Resolution will be prepared.


10:05 a.m.