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Staff Review Committee Meeting Minutes June 5, 2003

COUNCIL CONFERENCE ROOM FULLERTON CITY HALL
THURSDAY, 9:00 A.M., JUNE 5, 2003

CALL TO ORDER: Acting Chair Mullis called the meeting to order at 9:10 a.m.
COMMITTEE MEMBERS PRESENT: Mullis; Tabatabaee, Thompson and Wallin
COMMITTEE MEMBERS ABSENT: Maynard, Rosen
STAFF MEMBERS PRESENT: Sowers, Norton

MINUTES:

May 15, 2003 approved as written.

INTRODUCTIONS - COMMITTEE AND STAFF MEMBERS:

ACTION ITEMS:

PRJ03-00242 - ZON03-00017. APPLICANT: GLOBAL TELECOM RESOURCES; PROPERTY OWNER: CRV CLASSIC PROPERTIES, LP. A request for a telecommunication facility on property located at 2270 Rosecrans Avenue (southeast corner of Rosecrans Avenue and Gilbert Street) (O-P zone) (Categorically exempt under Section 15532 of CEQA Guidelines) (Continued from May 15, 2003)

Present were Maree Hoeger, representing Global Telecom Resources for AT&T; Carmine Esposito, representing CRV Classic Properties, and George Chasse, a neighbor, who resides at 2289 El Rancho Vista.

Senior Planner Mullis stated that the applicant and property owner met with staff to discuss the issues brought up at the last meeting. The applicant and property owner have agreed to the conditions imposed.

One of the issues at the last meeting was the lack of fencing between the commercial and residential properties. AT&T has agreed to provide a gated six-foot-high, white vinyl fence. It will begin at the edge of the new addition, and run along the top of the slope. In order for the property owners and residents to know where their property line is, AT&T has had the property at the rear surveyed and staked. Esposito Enterprises has been contracted to put in new landscaping along the slope.

CRV Classic Properties has begun clean up on the slope and has contacted the disposal service to make sure the trash bin is pushed back into the enclosure after each trash pickup. The gardener has been instructed to pick up any trash on Fridays that may have been thrown into the enclosure when the bin was out for pickup. In order to discourage people who are not tenants from dumping, the trash enclosure has been covered.

The applicant submitted a letter, for the record, written by Mr. Esposito (CRV Classic Properties) to one of his tenants regarding a complaint from a resident that students come down the slope, use their patio to eat lunch and leave their trash behind. Photos were presented, of a similar project that show the simulated brick facade material, in response to a request from a resident who attended the previous meeting.

The meeting was opened for public comment.

Mr. Chasse, a homeowner, who lives at 2289 El Rancho Vista asked how many neighbors had been notified, and are the FCC requirements different for residential zones than they are for commercial zones. Senior Planner Mullis stated that Staff expanded the noticed area; however, the City is only required to notice abutting property owners for this type of a request.

In answer to Mr. Chassen's second question, the applicant advised that there is no difference in requirements. Once this facility is established, AT&T is required to test to make sure that they are within the safety standards. The maximum permissible exposure is 1,000 micro watts per centimeter square; AT&T is at 35.85 and well within the limit. Mr. Chassen was also concerned with noise from the facility. Senior Planner Mullis explained that the facility has to be in compliance with the City's noise standards, and there never have been any complaints about noise. Mr. Chassen asked that some sort of insulation be place in the addition to buffer any noise at similar facilities. The applicant agreed to insulate the south wall of the building addition to further mitigate any noise that might be generated.

The meeting was closed for public comment.

The Committee made a motion to app, with the added condition, that insulation, a minimum of R19, be applied to the south wall of the addition.

MOTION made and SECONDED by all members present to APPROVE PRJ03-00242 - ZON03-00017 (Resolution No. 329) subject to the following conditions:

  1. A six-foot high fence with a gate will be constructed between the existing building and the trash enclosure near the east side of the property and the design and location of the fence will be indicated on a focused landscape and irrigation plan for this area, to be prepared by a licensed landscape architect and submitted for approval by the Director of Development Services.

  2. No access door for the facility will be placed on the south side of the new construction.

  3. All corrections generated through the plan check and inspection processes are incorporated by reference as conditions of approval.

  4. Final building plans shall comply with Building Code requirements prior to issuance of permits.

  5. The south wall of the proposed addition should be insulated with an insulation material that is a minimum of R19.

  6. That the conditions of approval be met for Wireless Telecommunication Facilities as specified below.

Standard Conditions:

Place the following notes on submitted plans:

  1. Public Safety - (Delta Groups Engineering, Inc./AT&T Wireless) recognizes that the frequencies used by the cellular facility located at (2270 Rosecrans Avenue), Fullerton are extremely close to the frequencies used by the City of Fullerton for Public Safety. This proximity will require extraordinary "comprehensive advanced planning and frequency coordination" engineering measures to prevent interference, especially in the choice of frequencies and radio ancillary hardware. This is encouraged in the "Best Practices Guide" published by the Association of Public-Safety Communications Officials-International, Inc. (APCO), and as endorsed by the Federal Communications Commission (FCC). Prior to the issuance of any permits to install the facility, (Delta Groups Engineering, Inc./AT&T Wireless) shall meet in good faith to coordinate the use of frequencies and equipment with the Communications Division of the Orange County Sheriff-Coroner Department to minimize, to the greatest extent possible, any interference with the Public Safety 800 MHz Countywide Coordinated Communications System (CCCS). Similar consideration shall be given to any other existing or proposed wireless communications facility that may be located on the subject property.

  2. 800 MHz Radio Frequency - At all times, (Delta Groups Engineering, Inc./AT&T Wireless) shall not prevent the City of Fullerton from having adequate spectrum capacity on City's 800 MHz radio frequency.

  3. Post-Installation Test - Before activating its facility, (Delta Groups Engineering, Inc./AT&T Wireless) will submit to a post-installation test to confirm that "advanced planning and frequency coordination" of the facility does was successful in not interfering with the City of Fullerton Public Safety radio equipment. This test will be conducted by the Communications Division of the Orange County Sheriff-Coroner's Department or a Division-approved contractor at the expense of (Delta Groups Engineering, Inc./AT&T Wireless). This post installation testing process shall be repeated for every proposed frequency addition and/or change to confirm the intent of the "frequency planning" process has been met.

  4. 24-Hour Phone Number - (Delta Groups Engineering, Inc./AT&T Wireless) shall provide a 24-hour phone number to which interference problems may be reported. This condition will also apply to all existing (Delta Groups Engineering, Inc./AT&T Wireless) facilities in the City of Fullerton.

  5. Single Point of Contact - (Delta Groups Engineering, Inc./AT&T Wireless) will provide a "single point of contact" in its Engineering and Maintenance Departments to insure continuity on all interference issues. The name, telephone number, fax number and e-mail address of that person shall be provided to City's designated representative upon activation of the facility.

  6. Lessees or Other Users - (Delta Groups Engineering, Inc./AT&T Wireless) shall insure that lessee or other user(s) shall comply with the terms and conditions of this permit, and shall be responsible for the failure of any lessee or other users under the control of (Delta Groups Engineering, Inc./AT&T Wireless) to comply.

There is a 10-day appeal period where any action by this Committee can be appealed to the Planning Commission and ultimately to the City Council.

PRJ03-00298-ZON03-00022. APPLICANT: DELTA GROUPS ENGINEERING, INC., PROPERTY OWNER: ST. STEPHENS LUTHERAN CHURCH OF FULLERTON. A request to consider the installation of a commercial telecommunication facility by using an existing 66-foot high steeple that is part of a church use, on property located at 2311 East Chapman Avenue (north side of Chapman Avenue between approximately 560 feet and 815 feet west of State College Boulevard (R-1-7,200 zone) (Categorically exempt under Section 15332 of CEQA Guidelines).

Present were Bette Heinze, Ray Sadler, representing St. Stephens Lutheran Church; Michael Collier, representing AT&T Wireless/Delta Groups Engineering; Sue Duple living at 577 N. Sycamore Avenue, and Erlinda Nevarez living at 412 N. Diana Place.

Planning Intern Steve Mizokami presented the request. Aerial photos of the actual site were viewed. The applicant proposes an unmanned telecommunication facility with six antennas, one flat and one GPS to be placed within an existing church steeple. There would be four equipment cabinets located at the front side of the property within a grass area that is gated by a 3-foot-high brick planter box. Underground power routing would be needed, and the applicant also proposes a 5x3 wrought iron access gate to enter the planter box.

To accommodate the antennas, the applicant is proposing to reduce the actual length of the cross part by 3-1/2 feet while extending the middle portion of the steeple 3-1/2 feet. There is no change in overall height. The antennas would be mounted with screening to match the color of the steeple. In efforts to conceal the equipment cabinets a stucco-finished screen wall enclosure 10-feet in height is proposed. The conditions are that the telecommunication facility meets the 800 megahertz radio frequency for emergencies. The plans meet setback requirements; however, staff is concerned with the actual location of the equipment boxes, its enclosures, its materials and its design. It would be visible from the public right away, and an arterial street. The proposed design may not meet the intent conveyed by the Code pertaining to telecommunication facilities.

Mr. Collier representing AT&T talked about revisions to the plans. The steeple will remain the same. A brick facade would be added to the equipment enclosure extending the existing 3-foot-high wall to 7 feet. The sign on the wall would be relocated higher on the wall, landscaping will be 5 feet in height and tiered from the street.

The issue of safety was brought up. The church had submitted a report on safety standards with their application and was well below the allowable level of 1,000. Senior Planner Mullis said there is an issue with the symmetry of the design. Committee Member Thompson advised that Fire Department would require an address on the building.

A motion was made that the alternative plan be approved, and the details and modifications to be worked out with staff to ensure that it is architecturally compatible. A motion was made to approve the building itself, location, tower and size with the details to be worked out with staff regarding design.

MOTION made and SECONDED by all members present to APPROVE PRJ03-00298 - ZON03-00022 (Resolution No. 330) subject to the following conditions:

  1. Approved numbers of addresses shall be placed on all new and existing buildings in such a position as to be plainly visible and legible from the street or road fronting the property and alley serving said property. For front address numbers we recommend a height of 1 inch for every 10 feet from the street (14 inch maximum)

  2. The design shall be subject to review by staff.

Standard Conditions:

Place the following notes on submitted plans:

  1. Public Safety - (Delta Groups Engineering, Inc./AT&T Wireless) recognizes that the frequencies used by the cellular facility located at (2311 East Chapman Avenue), Fullerton are extremely close to the frequencies used by the City of Fullerton for Public Safety. This proximity will require extraordinary "comprehensive advanced planning and frequency coordination" engineering measures to prevent interference, especially in the choice of frequencies and radio ancillary hardware. This is encouraged in the "Best Practices Guide" published by the Association of Public-Safety Communications Officials-International, Inc. (APCO), and as endorsed by the Federal Communications Commission (FCC). Prior to the issuance of any permits to install the facility, (Delta Groups Engineering, Inc./AT&T Wireless) shall meet in good faith to coordinate the use of frequencies and equipment with the Communications Division of the Orange County Sheriff-Coroner Department to minimize, to the greatest extent possible, any interference with the Public Safety 800 MHz Countywide Coordinated Communications System (CCCS). Similar consideration shall be given to any other existing or proposed wireless communications facility that may be located on the subject property.

  2. 800 MHz Radio Frequency - At all times, (Delta Groups Engineering, Inc./AT&T Wireless) shall not prevent the City of Fullerton from having adequate spectrum capacity on City's 800 MHz radio frequency.

  3. Post-Installation Test - Before activating its facility, (Delta Groups Engineering, Inc./AT&T Wireless) will submit to a post-installation test to confirm that "advanced planning and frequency coordination" of the facility does was successful in not interfering with the City of Fullerton Public Safety radio equipment. This test will be conducted by the Communications Division of the Orange County Sheriff-Coroner's Department or a Division-approved contractor at the expense of (Delta Groups Engineering, Inc./AT&T Wireless). This post installation testing process shall be repeated for every proposed frequency addition and/or change to confirm the intent of the "frequency planning" process has been met.

  4. 24-Hour Phone Number - (Delta Groups Engineering, Inc./AT&T Wireless) shall provide a 24-hour phone number to which interference problems may be reported. This condition will also apply to all existing (Delta Groups Engineering, Inc./AT&T Wireless) facilities in the City of Fullerton.

  5. Single Point of Contact - (Delta Groups Engineering, Inc./AT&T Wireless) will provide a "single point of contact" in its Engineering and Maintenance Departments to insure continuity on all interference issues. The name, telephone number, fax number and e-mail address of that person shall be provided to City's designated representative upon activation of the facility.

  6. Lessees or Other Users - (Delta Groups Engineering, Inc./AT&T Wireless) shall insure that lessee or other user(s) shall comply with the terms and conditions of this permit, and shall be responsible for the failure of any lessee or other users under the control of (Delta Groups Engineering, Inc./AT&T Wireless) to comply.

There is a 10-day appeal period where any action by this Committee can be appealed to the Planning Commission and ultimately to the City Council.

PRJ03-00292-ZON03-00021. APPLICANT AND PROPERTY OWNER: FRANCISCO NEVAREZ. A request to consider a reduction in the front yard setback from 25.5 feet to 20.5 feet, as part of a proposed addition to an existing single-family residence, on property located at 412 Diana Place (east side of Diana Place between approximately 180 feet and 240 feet north of Chapman Avenue) (R-1-7.2 zone) (Categorically exempt under Section 15332 of CEQA Guidelines).

Erlinda Nevaez, the applicant's wife was present representing her husband.

Planning Intern Sowers presented the request. The applicant is proposing a reduction in the setback from 25.5 feet to 20.5 feet as part of an addition to the existing residence. Most of the homes on Diana are setback 25.5 feet. An R-1-7.2 zone would require a 15-foot setback were it not for averaging the front yard setback for the two adjacent residences. However, a 20.5-foot setback would be setting a precedent for the neighborhood for this type of expansion.

The addition would go across the front of the house changing the bedrooms, adding to the living room and repositioning the garage. Photos were submitted for review. Architecturally, the applicant is adding to the detail on the front. Staff recommends that detail also be added to the front windows.

MOTION made and SECONDED by all members present to APPROVE PRJ03-00292 - ZON03-00021 (Resolution No. 331) subject to the following conditions:

  1. Architectural details shall be added to the front windows.

  2. Final building plans shall comply with Building Code requirements prior to issuance of permits.

There is a 10-day appeal period where any action by this Committee can be appealed to the Planning Commission and ultimately to the City Council.

ADJOURNED AS THE STAFF SITE PLAN REVIEW COMMITTEE AT 9:50 a.m.

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