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Staff Review Committee Meeting Minutes February 20, 2003

COUNCIL CONFERENCE ROOM FULLERTON CITY HALL
THURSDAY, 9:00 A.M., FEBRUARY 20, 2003

CALL TO ORDER: Mullis, Acting Chair called the meeting to order at 9:05 a.m.
COMMITTEE MEMBERS PRESENT: Mullis (for Rosen), Maynard Tabatabaee, Wallin
COMMITTEE MEMBERS ABSENT: Lynn, Rosen, Thompson
STAFF MEMBERS PRESENT: Eastman, Kusch

MINUTES:

February 6, 2003 minutes approved as written.

INTRODUCTIONS - COMMITTEE AND STAFF MEMBERS:

ACTION ITEMS:

PRJ03-00026 - ZON03-00004. APPLICANT: JOHN KOOS; PROPERTY OWNER: IMPERIAL FULLERTON. A request for minor site plan approval of a wireless telecommunications facility "monopine" antenna and related equipment on property located at 369 East Imperial Highway (approximately 500 feet west and 580 feet north of the intersection of Palm Street and Imperial Highway) (C-M zone) (Categorically exempt under Section 15332 of CEQA Guidelines) (Continued from the February 6, 2003 meeting).

Patty Mejia (for John Koos), of Verizon Wireless, explained the revisions to the plan. The configurations were redesigned so that only three parking spaces, as opposed to four, would be lost. The height of the "monopine" was reduced by 10 feet, and the branches lowered. Also proposed, are two additional 24" box pine trees, which would be planted along the existing landscaping strip. Staff Assistant Planner Kusch pointed out that currently there are trees located in the same spot as the proposed new trees are proposed. He asked if the existing trees would be removed. Ms. Mejia said that she believed they would. Mr. Kusch stated that he was concerned with the longevity of the trees because of the depth of the planting area. Staff would prefer that no existing landscaping be removed. Committee Member Mullis said the idea is to augment the existing landscaping. Mr. Kusch suggested a maintenance bond (cash deposit) be posted refundable in one year to ensure the maintenance of the new trees.

Committee Member Wallin inquired why the cabinet had not been reconfigured to face north and south as discussed at the last meeting. Ms. Mejia said that it is a matter of space. The cabinet is required to be set back from the fence line, and the door must have sufficient space to open. However, the pole has been moved so that it is now adjacent rather linear to the cabinet.

Staff Planner Mullis asked the applicant if anyone had contacted the Fire Department to discuss issues raised at the last meeting. Ms. Mejia said that she did not know if Mr. Koos had or not, and would make note of it. Committee Member Wallin advised Ms. Mejia that the storage tank would have to be placed underground. Committee Member Wallin also noted that the property owner should submit a letter of support. Ms. Mejia advised that Verizon is in the process of obtaining that letter.

The Committee moved to approve.

MOTION made, SECONDED and CARRIED by all members present, to APPROVE PRJ03-00026 - ZON03-00004 (Resolution No. 325) subject to the following conditions:

  1. Submit a letter of support from the property owner acknowledging that by permanently removing parking spaces, future tenants may not be allowed.
  2. The branches of the monopine shall start no greater than 15 feet above the ground. The branches shall be staggered rather than symmetrical along the "trunk" of the "monopine."
  3. The storage tank must be placed underground; the structure shall have a Knox key box to ensure Fire Department accessibility, and be subject to Fire Department approval.
  4. Detailed landscape and irrigation plans will be prepared by a licensed landscape architect. Such plans will be designed in accordance with the "Landscape and Irrigation Design Requirements" of the City and will be submitted for approval by the Director of Development Services prior to the issuance of building permits, with implementation thereof prior to finalizing any building permits.
  5. A one-year maintenance bond in the amount equal to 50% of the combined cost of the landscaping materials and irrigation system, but not less than $500, will be posted as a prerequisite to final approval of the development.
  6. The landscape area shall be expanded so that two additional 24" box pine trees that are a minimum of 10 feet in height be added to augment the existing landscaping.
  7. All corrections generated through the plan check and inspection processes are incorporated by reference as conditions of approval and would include any requirements generated by the Engineering Division.
  8. Place the following notes on submitted plans:
    1. Public Safety - (Name of cellular company/carrier) recognizes that the frequencies used by the cellular facility located at (project location), Fullerton are extremely close to the frequencies used by the City of Fullerton for Public Safety. This proximity will require extraordinary "comprehensive advanced planning and frequency coordination" engineering measures to prevent interference, especially in the choice of frequencies and radio ancillary hardware. This is encouraged in the "Best Practices Guide" published by the Association of Public-Safety Communications Officials-International, Inc. (APCO), and as endorsed by the Federal Communications Commission (FCC). Prior to the issuance of any permits to install the facility, (Name of cellular company/carrier) shall meet in good faith to coordinate the use of frequencies and equipment with the Communications Division of the Orange County Sheriff-Coroner Department to minimize, to the greatest extent possible, any interference with the Public Safety 800 MHz Countywide Coordinated Communications System (CCCS). Similar consideration shall be given to any other existing or proposed wireless communications facility that may be located on the subject property.
    2. 800 MHz Radio Frequency - At all times, (Name of cellular company/carrier) shall not prevent the City of Fullerton from having adequate spectrum capacity on City's 800 MHz radio frequency.
    3. Post-Installation Test - Before activating its facility, (Name of cellular company/carrier) will submit to a post-installation test to confirm that "advanced planning and frequency coordination" of the facility does was successful in not interfering with the City of Fullerton Public Safety radio equipment. This test will be conducted by the Communications Division of the Orange County Sheriff-Coroner's Department or a Division-approved contractor at the expense of (Name of cellular company/carrier). This post installation testing process shall be repeated for every proposed frequency addition and/or change to confirm the intent of the "frequency planning" process has been met.
    4. 24-Hour Phone Number - (Name of cellular company/carrier) shall provide a 24-hour phone number to which interference problems may be reported. This condition will also apply to all existing (Name of cellular company/carrier) facilities in the City of Fullerton.
    5. Single Point of Contact - (Name of cellular company/carrier) will provide a "single point of contact" in its Engineering and Maintenance Departments to insure continuity on all interference issues. The name, telephone number, fax number and e-mail address of that person shall be provided to City's designated representative upon activation of the facility.
    6. Lessees or Other Users - (Name of cellular company/carrier) shall insure that lessee or other user(s) shall comply with the terms and conditions of this permit, and shall be responsible for the failure of any lessee or other users under the control of (Name of cellular company/carrier) to comply.

There is a 10-day appeal period where any action by this Committee can be appealed to the Planning Commission and ultimately to the City Council. Minutes of the hearing and a Resolution will be prepared.

PRJ03-00064 -ZON03-00006. APPLICANT: CL DESIGN; PROPERTY OWNER: JUAN OSBOURN. A request for a 20% reduction of the front yard setback of a single-family residence from 35 feet to 28 feet on a vacant lot located on the south side of Moderno Place from 105 to 427 feet east of Lakeview Drive (R-1-20 zone) (Categorically exempt under Section 15305 of CEQA Guidelines).

Staff Assistant Planner Kusch presented the project. Given the topography of the property, the applicant is requesting a reduction in the front yard setback from the required 35 feet to 28 feet, and 17 feet where a portion of the property fronts the cul-de- sac. The Code allows the setback to be half of the requirement along the cul-de-sac so the request falls within the maximum 20% reduction requirement. The setbacks along Moderno Place are 35 feet, however, given the topography the request may be justified.

No neighbors have opposed the request.

The property owner, Juan Osbourn, was present.

Committee Member Wallin said his only concern is that, if after the Committee gives their permission to go forward and the request is approved, the house was then redesign to add a second story. He would support the request as long as the residence remains one story. Committee Member Mullis advised the applicant that an approval would only be for the reduction in the setback for a single story. Mr. Osbourn said he understood and had no problem with that concept. Committee Member Tabatabaee mentioned that there is a possibility that a future owner could build a second story without necessarily going through a Site Plan review, and to prevent this from happening he recommended a Deed Restriction.

Mr. Osbourn said that at some time in the future he would like to remove the existing courtyard; attach the garage to the house and create a second story over the garage for storage. Committee Member Mullis said that if the space were habitable it would create a rear yard environment for neighbors. Mr. Osbourn said that the space would only be for storage. He also mentioned that he would like to be able to access the garage from the house as well as through the garage. Committee Member Mullis said if the only access is from the garage, the Committee would consider the space as storage, but as soon as there is direct access from the house it would then become problematic and any future owners may convert it to a habitable space. The Committee supported the applicant's plan to build a storage space above the garage as long as the roof is one with no direct access from the house.

MOTION made, SECONDED and CARRIED by all members present, to APPROVE PRJ03-00064 - ZON03-00006 (Resolution No. 326) subject to the following conditions:

  1. A recorded Deed Restriction stating that any future second story addition must comply with the minimum 35-foot front yard setback requirement.
  2. Submit Landscape and Irrigation plans. Such plans will be designed in accordance with the "Landscape and Irrigation Design Requirements" of the City and will be submitted for approval by the Director of Development Services prior to the issuance of building.
  3. Final building plans shall comply with Building Code setback requirements prior to issuance of permits. That all corrections generated through the plan check and inspection processes are incorporated by reference as conditions of approval and would include any requirements generated by the Engineering Division.

There is a 10-day appeal period where any action by this Committee can be appealed to the Planning Commission and ultimately to the City Council. Minutes of the hearing and a Resolution will be prepared.

Adjourned at 9:40 as the Staff Site Plan Review Committee. Reconvened as the Staff Review Committee.


ITEMS SCHEDULED FOR HEARING BY THE PLANNING COMMISSION ON APRIL 9, 2003

Meeting Notes

None

NON AGENDA ITEM:

Community College, 409 E. Amerige Avenue

Staff Assistant Planner Kusch presented the project. The applicant is proposing a temporary construction site for a period of approximately six months.

Input is needed as to what type of improvements should be made, including driveways on-site, paving (gravel), dust control, screening, etc. that serves property on the corner Amerige Avenue during a temporary construction period of approximately six months.

Committee's Comments:

  • The driveway and driveway throat may require paving. Gravel treated with soil binding compound is acceptable. A fence is needed for screening.
  • Obtain hours of operation.

ADJOURNMENT:

9:45 a.m.

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