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TWG Minutes - August 28, 2008

CITY OF FULLERTON

 

TECHNOLOGY WORKING GROUP

 

MEETING MINUTES

 

August 28, 2008

 

9:00 A.M.

 

  

 

CALL TO ORDER       Chair Burtner called the meeting to order at 9:03 a.m.

 

ROLL CALL                 Members Present

                                                Roger Burtner, Chair            Harry Lamberth

                                                Mike Carter                            Thad Sandford

                                                Fred Canfield                        Ed Smith

                                                Larry Iboshi                           

                                               

                                                Members Absent

                                                Helen Hall                               Carl Samantello

                                                Madusha Palliyage               Paul Stover, Vice Chair

 

 

 

APPROVAL OF MINUTES

 

Chair Burtner asked if there were any corrections to the minutes of August 7, 2008.  With no corrections, Larry Iboshi moved approval of the minutes.  The motion was seconded by Fred Canfield, and the minutes were unanimously approved.

 

DISCUSSION ITEMS

 

1.         Creation of an educational/municipal (institutional) fiber/wireless network,

            FullertonNet

 

Feasibility & evaluation study

 

Chair Burtner noted that the RFP for the evaluation study had been sent to five companies.  Four responded.  Proposals ranged from $36,000 to $69,000.  Chair Burtner and fellow TWG members Thad Sandford and Carl Samantello, along with Assistant to the City Manager Rob Ferrier, had met to review the proposals.  Mr. Sandford had prepared a matrix detailing the various aspects of each proposal.  The selected consultant was ISMS (Information Systems Management Systems).  whose bid was $36,000 plus expenses and incidentals.  Mr. Burtner indicated that Mr. Ferrier will be meeting with ISMS to negotiate the final contract.  Mr. Sandford noted that three of the four consultants appeared to be able to live within the not-to-exceed project budget, but that ISMS had a strong staff with good experience, and what put them above the other consultants was the detailed plan they put together, which indicated they clearly understood the project and had a clear plan of action to accomplish the task.

 

Chair Burtner indicated copies of the proposals were available to the TWG members if they were interested in reviewing them.

 

2.         Citywide Wireless

 

Chair Burtner noted that at the last TWG meeting Helen Hall had been asked to find out about the possibility of purchasing some of Earthlink's assets in Anaheim, but that he had not been given a status report as of the date of this meeting.  He noted again that if Fullerton could purchase radios for a few hundred dollars each, with $10,000 Fullerton's downtown area could be blanketed with radios to improve wireless service.  

 

Mr. Lamberth questioned who was responsible for overall communications intracity and intercity, and asked if there was a long-range technology plan document for the City of Fullerton that he could review.  Mr. Iboshi explained that Ms. Hall is the manager responsible for the city's telecommunications plan, and suggested that Mr. Lamberth contact Ms. Hall to discuss.

 

Mr. Iboshi stated that whoever is responsible for the downtown wireless program should have a mission statement that includes goals of providing good service, which means getting new radios, limiting the people that are abusing the system, etc., which requires system software and management of that system.

 

Chair Burtner clarified that the city does not yet have a long-range technology plan, that the city had looked to the TWG to develop that plan.  Although that task has not been accomplished yet, the I-Net is the most important step in such a plan and integral to other elements of a plan.

 

ITEMS FOR NEXT MEETING

To be determined.

 

PUBLIC COMMENTS

None

 

OTHER COMMENTS

None

 

ADJOURNMENT

With no further business, Chair Burtner asked for a motion to adjourn.  The motion to adjourn was made by Harry Lamberth and seconded by Larry Iboshi.  The meeting was adjourned at 10:00 a.m. with unanimous approval. 

 

 

Next meeting scheduled for September 28.

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