Helen Hall reviewed the standards and procedures for requesting bids from potential system vendors. Once the Statement of Work and the deadline of May 12, 2004, were published on the City's website, no changes could be made without closing and restarting the process and no proposals could be accepted after that date. Several vendors made inquiries subsequent to the deadline and one vendor was eliminated because the response to the Statement of Work was not a formal proposal. Helen also advised Working Group members not to use e-mail to discuss actions that need to be taken in public sessions.
It was moved and seconded that the Working Group would hire Jack Unger to consult on the wireless mesh project. The motion passed 9-1.
The Technology Working Group reviewed the five presentations that had been made at meetings of the Working Group on June 3 and 7. The group unanimously concluded that the top two proposals were those presented by Wireless Hotspot and CDCE Mobile Computing. These two also scored highest when the seven written proposals were initially considered. Helen Hall stated that she would notify the five that had not been selected. Chair Burtner will notify Wireless Hotspot and CDCE Mobile that they are the finalists. The next step will be to obtain referrals from both regarding recent installations comparable to the one contemplated for Fullerton. Robb Port, Johnson Lew and Norm Thorn have agreed to follow up with these referrals and obtain demonstrations if feasible.
1. Review results of contact with vendor referrals.
2. Discuss next steps
3. Review action items
There being no further business, Chair Burtner asked for a motion to adjourn the meeting. The motion was unanimously approved by the members present. The meeting adjourned at 9:47 a.m.